Assistant Legal Affairs (part-time 20h/week) (f/m/d)

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an:

We are seeking a detail-oriented and experienced Legal Assistant to join our HQ Legal Team. The ideal candidate will have prior experience in a law firm and will assist with legal documentation, contract management, and administrative tasks. This role requires excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced corporate environment.

• Act as a central point of coordination and administrative support for the legal team
• Organize meetings, calls and other department events
• Prepare agendas, take minutes, and coordinate follow-up actions for meetings
• Manage calendars, expense reports, and travel arrangements
• Assist with regulatory filings, legal correspondence and document management.
• Monitor contract lifecycles, renewals, and compliance deadlines
• Coordinate communication with external legal counsel and internal stakeholders
• Ensure compliance with corporate legal policies
• Provide administrative control of SharePoint and Microsoft Teams activities
• Make sure the office runs smoothly, and manage interactions with confidentiality and discretion

• Completed commercial education, HAK or higher school (HBLA, HLW, etc.)
• At least 3 years of professional experience as a legal assistant in a law firm setting
• Strong knowledge of legal terminology, procedures, and documentation.
• Proficiency in Microsoft Office 365 and SharePoint
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills in English and German
• Proactive work style, team-oriented and resilient
• Self-starter, passionate about your work and contributing to our team's success

• Open corporate culture with the opportunity to bring in your own ideas
• Great opportunities for personal and professional development
• Attractive work environment with excellent career opportunities and flat hierarchies
• Competitive salary package plus bonus and various benefits
• Gross monthly salary provided for this function is a minimum of EUR 1.300.- based on part-time employment (20h/week). Any potential overpayment depends on professional experience and qualifications.