Executive Assistant (f/m/d)

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an:

In this position you support the CEOs and the CoS by providing high-level administrative coordination as well as selective support for project management and relationship management activities.

• Support the CoS in planning, directing, managing and coordinating day-to-day business activities and strategy related projects
• Keep a track record of Executive Office activities/ strategic projects and oversee the departments’ deliverables to ensure quality and timely results.
• Prepare documents (presentations, reports, tables, charts) and compile executive summaries in an appealing graphic layout
• Maintain the internal SharePoint Site to present the Executive Office and strategic projects
• Bild and maintain trusting and collaborative relationships with internal and external stakeholders
• Set up and organize meetings/ teleconferences, manage invites, guests, agendas and tracking follow-up items
• Provide general administrative services such as maintaining calendar, expense report processing and coordinating/ booking of travel arrangements

• Bachelor’s Degree and passion for Life Science
• Experience working as an Executive Assistant or in a business consulting role
• Strong communication skills (presentation and written) in English and in German
• Comfortable working independently and alongside executive leadership
• High level of integrity and discretion in handling confidential information
• Speed and proficiency in Microsoft 365 tools/programs
• Highly proactive and confident with a can-do attitude
• Ability to think ahead, pre-plan and be flexible
• Experience in handling complex tasks

• Open corporate culture with the opportunity to bring in your own ideas
• Great opportunities for personal and professional development
• Attractive work environment with excellent career opportunities and flat hierarchies
• Competitive salary package plus bonus and various benefits
• Gross monthly salary provided for this function is a minimum of EUR 3.000.- based on full-time employment. Any potential overpayment depends on professional experience and qualifications.