Executive & HR Assistant (US)

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in the US we are looking for a:

In this role, you will provide essential administrative and HR support to the General Manager US and the broader leadership team. You will play a key part in ensuring the smooth operation of both executive and HR processes, maintaining alignment with AOP Health’s global standards and culture. This is a dynamic and hands-on position ideal for a highly organized, proactive professional who thrives in a collaborative, international environment.

• Provide administrative support to the General Manager US and executive team.

• Manage calendars, schedule meetings, and coordinate both domestic and international travel.

• Assist in preparing presentations, reports, and executive communications.

• Organize meetings, prepare agendas, take minutes, and track follow-up actions.

• Serve as a communication link between the US affiliate and European headquarters to ensure effective coordination.

• Support special projects and ad hoc initiatives for senior management.

• Assist with onboarding and offboarding processes, maintaining accurate HR documentation.

• Coordinate recruitment activities including interview scheduling and candidate communication.

• Support HR systems administration (attendance, leave records, and employee data maintenance).

• Help to ensure compliance with U.S. labor laws and AOP Health internal HR policies.

• Liaise with vendors for payroll processing and benefits administration.

• 2+ years of administrative or HR-related experience, ideally within a pharmaceutical, biotech, or international environment.

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

• Strong organizational, communication, and multitasking skills with high attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.

• Ability to handle sensitive information with discretion and professionalism.

• A proactive, flexible, and service-oriented approach with a “can-do” attitude.

• You are comfortable working in a hybrid setup and are available to be on-site in our Newark, New Jersey office at least three 3 days per week.

• An opportunity to contribute to the growth of a global healthcare company establishing its U.S. operations.

• A collaborative, inclusive, and international team culture.

• Competitive compensation and performance-based bonus scheme.

  Benefits: 401K / Life / STD / LTD, 20 days paid vacation, 100% employee medical coverage, and team events.

• Career development opportunities within a growing international organization.