Associate Office Manager (maternity leave cover), Italy

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Italy we are looking for an:

We are looking for a proactive Associate Office Manager to support our Italian affiliate in HR administration and office management.

• Support employees with HR-related topics and daily administration
• Manage the hiring process from pre-contract phase through onboarding
• Coordinate employee onboarding and maintain HR documentation
• Support payroll and expense processes (in Zucchetti) and monthly closing activities
• Maintain employee records, training documentation, and job descriptions
• Support internal HR communication and administration in HR systems (Etoile)
• Provide administrative and back-office support to the Office Manager
• Coordinate employee benefits, company cars, and related documentation
• Manage expense documentation and prepare monthly expense reports
• Handle purchase orders, contracts, and courier deliveries
• Monitor general office email inboxes
• Support HR compliance activities and communication with local labor authorities
• Manage documentation related to scientific information activities and regional reporting

• Bachelor's in business administration 
• Previous experience in HR administration, office management, or a similar role
• Good understanding of HR processes, payroll, and administrative procedures
• Experience working with HR or payroll systems (e.g. Zucchetti, Etoile) is an advantage
• Strong organizational skills with high attention to detail
• Ability to manage multiple tasks in a structured and reliable manner
• Proactive, service-oriented mindset with strong communication skills
• Comfortable working in a regulated environment
• Good knowledge of Italian labor regulations is a plus
• Fluent in Italian and good working knowledge of English

• An open corporate culture with the opportunity to contribute your own ideas
• Structured onboarding and training opportunities to support your professional growth. 
• Being part of a successful team who drives the business forward
• Competitive bonus scheme, additional benefits and employee events.

• Opportunities for personal and professional development within an international environment