Team Assistant Pharma (f/m/d)

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for a:

• Organization of meetings, calls, conferences and other department events
• Administering meetings and events by managing invites, guests, agendas, taking minutes and coordinating follow-up items
• Perform analysis of data where required, prepare presentations and provide document summaries
• You provide general administrative services such as maintaining an extremely active calendar, expense report processing and coordinating travel arrangements
• You make sure the office runs smoothly and you manage interactions with confidentiality and discretion
• Provide administrative control of SharePoint and Microsoft Teams activities
• Liaise with other departments (i.e. in handling of marketing approvals, contracts, etc.)
• Assist with the preparation of brand marketing and promotional material
• Administration and handling of quality control issues
• Support departmental cooperation and communication, especially between HQ and countries

• Several years professional experience in a similar role
• Highly proactive and confident with a can-do attitude
• You bring in your ideas to enhance business processes and actively contribute to day-to-day operations
• Ability to think ahead, pre-plan and be flexible
• Team player, very well structured with an ability to create a positive environment around you
• Experience in handling complex tasks
• Very good communication skills in English and German (verbal and in writing)
• Great working knowledge of Microsoft Office and SharePoint

• Open corporate culture with the opportunity to bring in your own ideas
• Great opportunities for personal and professional development
• Attractive work environment with excellent career opportunities and flat hierarchies
• Competitive salary package plus bonus and various benefits
• Gross monthly salary provided for this function is a minimum of EUR 3.000.- based on full-time employment. Any potential overpayment depends on professional experience and qualifications.