Assistant R&D Operations part-time (20h/week) (f/m/d)

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an:

In this position you will support the daily administrative and operational activities of the Research & Development department. You’ll ensure smooth coordination across teams, assist with documentation and reporting, and contribute to project management support.

• Support R&D operations by coordinating calendars, meetings, and logistics for cross-functional teams.
• Assist in maintaining and organizing documentation such as project management tools, study reports, SOPs, and meeting minutes.
• Contribute to project tracking and timelines under guidance from the Senior Associate R&D Operations.
• Support management of internal tools like SharePoint, Invoice Hub, and Contract Database.
• Assist with submission and consolidation of internal updates, dashboards, and reports.
• Support the onboarding process for new R&D team members (e.g., training material coordination, system access requests).
• Assist in preparing presentations and internal communications.
• Collaborate with Finance and Technical Operations to facilitate timely operations.
• Help organize R&D events, workshops, and off-site meetings.
• Coordinate meetings, logistics, and documentation related to early asset evaluation and triage activities.
• Assist with the collection, formatting, and distribution of scientific and competitive intelligence materials to support early asset assessments.
• Provide administrative and operational support across all R&D departments (e.g., PCD, CDS, CMD, and R&D Ops).

• Bachelor’s degree in life sciences, business administration, or related field.
• 3-5 years of industry experience or 1-2 year(s) experience specifically in Pharma/Biotech R&D environment.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with project management tools is a plus.
• Strong written and verbal communication skills.
• Comfortable working across departments and managing diverse tasks.
• Ability to handle confidential information with discretion.
• High motivation and proactive attitude in a dynamic environment.

• An open corporate culture with the opportunity to contribute your own ideas
• Working independently in a collegial and committed team
• Modern working environment with good public transport connections (U4 - Heiligenstadt)
• Flexible working hours (flexitime/time-out days), bonus scheme, additional benefits and employee events
• Structured onboarding and support through a buddy system
• Gross annual salary provided for this function is a minimum of EUR 43.400.- based on full-time employment (38,5h/week). For this part-time role (20 hours/week), the gross annual salary is EUR 22.500.- Any potential overpayment depends on professional experience and qualifications.