Assistant Global Medical Affairs (f/m/d)

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an:

In this role you will provide administrative support to Global Medical Affairs departmental staff and maintain efficient and accurate daily workflow of documents and information within Medical Affairs.

• Set up and organize meetings/ teleconferences, manage invites, guests, agendas and tracking follow-up items
• Provide general administrative services such as maintaining calendar, expense report processing and coordinating/ booking of travel arrangements
• Create spreadsheets and presentations
• Make sure the office runs smoothly, and you manage interactions with confidentiality and discretion
• Provide administrative control of SharePoint and Microsoft Teams activities
• Liaise with other department assistants (i.e. in handling of approvals, contracts, etc.)
• Assist with the preparation of the annual department budget
• Support departmental cooperation and communication, especially between HQ and countries
• Manage relationships with service providers, ensuring that all items are invoiced and paid on time

• Several years professional experience in a similar role
• Highly proactive and confident with a can-do attitude
• Ability to think ahead, pre-plan and be flexible
• Team player, very well structured with an ability to create a positive environment around you
• Bring in your ideas to enhance business processes and actively contribute to day-to-day operations
• Experience in handling complex tasks and accurate document management
• Excellent communication skills in English and German (verbal and in writing)
• Great working knowledge of Microsoft Office and SharePoint

• Open corporate culture with the opportunity to bring in your own ideas
• Great opportunities for personal and professional development
• Attractive work environment with excellent career opportunities and flat hierarchies
• Competitive salary package plus bonus and various benefits
• Gross monthly salary provided for this function is a minimum of EUR 3.000.- based on full-time employment. Any potential overpayment depends on professional experience and qualifications.